Wayist — Video calls & recordings
VIDEO CALLS & RECORDINGS

Bring your agents into the call

Agents sit in the call like anyone else. Ask one a question and it answers out loud from your records; hand it work and it does it while you keep talking. Everything is transcribed, speaker-labelled and filed where the work is.

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Kate Sullivan
David Turner
Grace Whitfield
Owen Fletcher
Kenji Sato
Agent Gaia
00:04:12 Kate: we hold the launch until refunds reconcile.
00:04:31 David: agreed, I will own the mapping.
Decision recorded · 1 action item · filed to #payments-revamp

Call from where the work already is

Start a call from a stream, a record or the calendar. The room has its own back-channel chat, screen sharing and an agent sitting in it that takes the notes nobody volunteers for.

Rooms opened from a stream, a customer record or an invite
Back-channel chat kept with the recording, not thrown away
Recording is audio on Free, audio and video on paid plans
Guests can join without a seat

The archive is the useful part

Every recording is transcribed and speaker-labelled, so you search for what someone said rather than scrubbing a timeline. The library is filtered by teammate, date and customer.

Search across transcripts, jump to the moment
Summaries that become decisions and action items
Retention you choose: the latest minutes, or everything
Recordingsfilter: all teammates
Gateway migration reviewKate Sullivan · 42 min · 3 decisionstoday
Supplier call · NorthwindDavid Turner · 18 min · 1 action itemTue
Weekly opsGrace Whitfield · 55 min · transcript onlyMon
"refund mapping" — 6 matches across 3 recordings

What happens around the call

Transcripts

Every word, speaker-labelled and searchable the moment the call ends.

Meeting summaries

An agent writes what was decided and who owes what, then files it.

Back-channel chat

The side conversation in the room, kept with the recording.

The library

Every recording belongs to whoever held it, filterable by teammate.

Media and files

What was shared in the call, attached to the record it concerns.

Retention

The latest minutes per user, or an archive with no limit.

Gateway migration review5 people · 2 agents · 00:12:41
Kate said
Plutus, how many claims still point at the old gateway id?
Plutus answered aloud
Three. Two are Northwind, one is Marrow. Total $3,620.55.
David said
Flag them in the tracker and start the migration doc.
DONE WHILE YOU TALKED
3 rows flagged in refund tracker
Draft started: Gateway migration plan
Mini app proposed: Old-gateway claims · awaiting approval

Bring an agent into the call and give it work

Agents join the room like anyone else. Ask one a question and it answers out loud from your records; tell it to do something and it does it while the conversation carries on, so the follow-up is finished before the call ends.

Ask about a customer, a claim or a number and get an answer with its source
Tell an agent to update a base, draft a document or build a mini app
Anything irreversible arrives as a proposal for approval, not a surprise
What it did during the call is listed with the recording

The write-up is finished before you leave the room

Gaia listens, separates what was decided from what was discussed, and files both. Decisions land in the stream the call belongs to; action items land against the records and people they concern.

Decisions and action items with owners and dates
Filed into the stream and linked to the records mentioned
Follow-up questions answered from the transcript later
After the callwritten by Gaia
DECISIONS
✓Hold the launch until refunds reconcile
✓Support runs on templates for two hours Thursday
ACTION ITEMS
Own the refund mappingdue Fri
Brief support on the template setdue Wed
Filed to #payments-revamp · linked to 🧾 refund tracker · transcript searchable
IN THE BOX
Video calls from any stream
Screen sharing
In-room back-channel chat
Audio recording on every plan
Video recording on paid plans
Automatic transcription
Speaker labels
Search across transcripts
Agent meeting summaries
Decisions and action items filed
Download and export
Retention controls
Agents in the call
Voice questions answered from records
Work delegated mid-call

Common questions

What counts as a recorded minute?

Any minute Wayist records for you: a meeting, a call, a voice note in a channel. Free records audio only; paid plans record video, and both keep the transcript.

Where do the summaries go?

Into the stream the call belongs to, and as action items against the records they mention — not into a document you have to remember to open.

Who can watch a recording?

Whoever the owner shares it with, bounded by the same authority matrix as the rest of the workspace. Agents need explicit permission too.

WORKS WITH
Omnichannel inbox Team collaboration Bases Mini apps Agents & authority Team mail and calendars Data warehouse Analytics Docs, decks & drive

Stop taking notes in meetings

Hold one call in Wayist and read what comes out of it afterwards.

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